Accounts Payable Specialist

JOB SUMMARY

This position contributes to Sanctuary success by assisting in processing of invoices, cash handling, and general ledger for the resort and vendors  with a focus on our superior standards, which displays a sense of pride in the Sanctuary Commitments and Sanctuary Standards of Excellence.

 JOB FUNCTIONS                                                                                                                                                                                                                                                                          

Note: the following duties and responsibilities are not all-inclusive          

• Process vendor invoices and expense reports
• Answer correspondence relative to invoices for both the resort and vendors.
• Prepare journal entries.
• Data entry.
• Process vendor inquiries and maintenance of invoices. 
• Maintain excel spreadsheets.
• Retrieve daily cash drops from safe, audit cash deposits; prepare deposits for armored car service pick-up on a timely basis.
• Issue House Banks as needed and explain policies and procedures to recipients.
• Audit all House Banks each month on a random basis.
• Retrieve House Banks from exiting/terminated employees.
• Make daily safe counts forwarding the results to the Controller.
• Spa Member Billing.
• Order office supplies as needed or requested by co-workers.
• Maintain a positive work atmosphere by acting and communicating in a manner that enables getting along with vendors, co-workers, and management
• Perform other duties and responsibilities asked by the Staff Accountant/Assistant Controller.

 JOB REQUIREMENTS                                                                                                                                                                                                                                                               

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Ability to maintain a pleasant disposition and work smoothly in high stress work environment.   
• Solid interpersonal skills and a positive attitude is a must.
• Ability to sit for the duration of the shift.
• Computer experience needed.
• Knowledge of accounting operations to include: accounts receivable, accounts payable, etc.
• Good telephone voice and excellent/professional communication skills required.
• Ability to access and accurately input information using a computer.
• Basic mathematical skills.
• Ability to listen effectively, to speak and write English clearly
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner.   This involves listening to the nature of the concern, demonstrating empathy with the person and             providing positive and proactive solutions.
• Must have excellent telephone etiquette.
• An individual who is highly detail oriented.

QUALIFICATIONS