Job Description


Position Title:

Accounts Payable Specialist



Reports To:


FLSA Designation:

Non-Exempt – Hourly


This position contributes to Sanctuary success by assisting in processing of invoices, cash handling, and general ledger for the resort and vendors  with a focus on our superior standards, which displays a sense of pride in the Sanctuary Commitments and Sanctuary Standards of Excellence.

 JOB FUNCTIONS                                                                                                                                                                                                                                                                          

Note: the following duties and responsibilities are not all-inclusive          

  • Process vendor invoices and expense reports
  • Answer correspondence relative to invoices for both the resort and vendors.
  • Prepare journal entries.
  • Data entry.
  • Process vendor inquiries and maintenance of invoices. 
  • Maintain excel spreadsheets.
  • Retrieve daily cash drops from safe, audit cash deposits; prepare deposits for armored car service pick-up on a timely basis.
  • Issue House Banks as needed and explain policies and procedures to recipients.
  • Audit all House Banks each month on a random basis.
  • Retrieve House Banks from exiting/terminated employees.
  • Make daily safe counts forwarding the results to the Controller.
  • Spa Member Billing.
  • Order office supplies as needed or requested by co-workers.
  • Maintain a positive work atmosphere by acting and communicating in a manner that enables getting along with vendors, co-workers, and management
  • Perform other duties and responsibilities asked by the Staff Accountant/Assistant Controller.

 JOB REQUIREMENTS                                                                                                                                                                                                                                                               

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

  • Ability to maintain a pleasant disposition and work smoothly in high stress work environment.   
  • Solid interpersonal skills and a positive attitude is a must.
  • Ability to sit for the duration of the shift.
  • Computer experience needed.
  • Knowledge of accounting operations to include: accounts receivable, accounts payable, etc.
  • Good telephone voice and excellent/professional communication skills required.
  • Ability to access and accurately input information using a computer.
  • Basic mathematical skills.
  • Ability to listen effectively, to speak and write English clearly
  • Ability to effectively deal with guest and employee concerns in a friendly and positive manner.   This involves listening to the nature of the concern, demonstrating empathy with the person and             providing positive and proactive solutions.
  • Must have excellent telephone etiquette.
  • An individual who is highly detail oriented.



High School Diploma/G.E.D. Equivalent

Related Work Experience

At least two years experience in related work.


Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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