FT-Receiving Clerk
Sanctuary Camelback Mountain is an award-winning luxury boutique resort set against the iconic Camelback Mountain in Paradise Valley, Arizona. Our intimate hideaway features beautifully appointed casitas, a world-class spa, elements restaurant, jade bar, and exceptional resort amenities, all designed to deliver an effortlessly elegant guest experience.
At Sanctuary, our people are at the heart of everything we do. Guided by our Vision and Mission, we deliver luxurious, effortlessly elegant experiences by being adaptive, present, and engaged for both our guests and one another. Our culture is built on service, respect, teamwork, integrity, trust, and ownership—while always remembering to have fun. We are committed to developing our team members, encouraging collaboration, and supporting career growth in an inspiring hospitality environment.
JOB SUMMARY
The Receiving Clerk plays a vital role in supporting the resort's daily operations by ensuring the accurate receipt, inspection, storage, and distribution of food, beverage, and operational supplies. This position is responsible for maintaining organized inventory, processing deliveries, fulfilling internal requisitions, and supporting purchasing operations while ensuring all products meet Sanctuary's quality standards. Success in this role requires strong attention to detail, organization, teamwork, and a commitment to delivering exceptional internal service.
JOB FUNCTIONS
Note: the following duties and responsibilities are not all-inclusive.
- Receive, inspect, verify, and accurately process food, beverage, and operational deliveries from vendors and distribution centers.
- Ensure all received products meet quality, quantity, and specification standards before acceptance.
- Transport deliveries to the appropriate storage locations while maintaining proper food safety and storage procedures.
- Maintain accurate inventory records, including receiving documentation, inventory adjustments, and month-end inventory counts.
- Process and distribute daily departmental requisitions in a timely and accurate manner.
- Receive, log, and distribute inbound UPS, FedEx, freight, and other deliveries to the appropriate departments or team members.
- Maintain daily receiving logs, shipping records, and purchasing documentation.
- Rotate inventory using First In, First Out (FIFO) standards to minimize waste and maintain product freshness.
- Maintain cleanliness, organization, and safety within the receiving dock, storage rooms, and loading areas.
- Assist with stocking and organizing beverage inventories, including soda, water, beer, and other supplies.
- Safely operate carts, dollies, pallet jacks, and other material handling equipment.
- Build and maintain positive working relationships with vendors, delivery drivers, department leaders, and fellow team members.
- Follow all company policies, food safety regulations, and workplace safety procedures.
- Support Purchasing leadership with additional projects and operational needs as assigned.
JOB REQUIREMENTS
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he/she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
- Excellent organizational skills with strong attention to detail and accuracy.
- Ability to prioritize multiple tasks in a fast-paced hospitality environment.
- Strong interpersonal and communication skills with a professional and service-oriented attitude.
- Ability to read, understand, and verify invoices, packing slips, purchase orders, and receiving documentation.
- Basic computer proficiency, including Microsoft Outlook and Microsoft Excel.
- Basic mathematical skills, including addition, subtraction, multiplication, and division.
- Ability to work independently while also contributing positively as part of a team.
- Ability to communicate effectively in English, both verbally and in writing.
- Ability to professionally interact with guests, vendors, and fellow team members while resolving concerns in a positive manner.
- Must be at least 19 years of age due to handling alcoholic beverages.
- Ability to safely operate golf carts and material handling equipment.
Physical Requirements
- Frequently lift, carry, push, and pull materials weighing up to 50 pounds; occasionally lift or move items weighing up to 90 pounds with appropriate assistance or equipment.
- Stand, walk, bend, stoop, kneel, reach, twist, and climb throughout the workday.
- Frequently use hands and arms to grasp, move, and organize products of varying sizes and weights.
- Climb ladders and stairs as needed.
- Work indoors and outdoors in varying weather conditions, including heat, cold, and wet environments.
- Walk on uneven terrain and navigate loading dock and storage areas safely.
- Visually inspect products, equipment, and work areas to identify quality or safety concerns.
QUALIFICATIONS
Education
- High school diploma or equivalent
Related Work Experience
- Previous receiving, warehouse, purchasing, inventory, food and beverage, or hospitality experience preferred.
- Experience in a hotel, resort, restaurant, or similar hospitality environment is highly desirable.
- Experience with purchasing or inventory management software such as BirchStreet or similar systems is preferred.
- Basic proficiency in Microsoft Office applications, particularly Outlook and Excel.